Randstad Executive Assistant in Cambridge, Massachusetts
salary:$53 - $70 per hour
date posted:Tuesday, February 12, 2019
industry:Administrative and Support Services
Executive Assistant at Global Biotech/Pharma Cambrdige, MA
Contract: 6 months with possible extension
- Performs high-level administrative and office support responsibilities for assigned leader and leadership team.
? Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.; uses appropriate tools for required work including Microsoft Outlook, Word, Power Point, and Excel to track, document, report data, and maintain web pages.
? Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
? Key responsibility is arranging travel and managing the calendar for the department and hiring manager.
? Completes expense reports in a timely manner.
? Acquires, reviews, inputs, and formats accurate data into spreadsheets, databases and other electronic tools.
? Interfaces and communicates with internal and external customers; directs people to the appropriate resource; researches solutions and responds to email and phone inquiries with input from direct supervisor.
Working hours: 8:30 AM - 5:30 PM
Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
Participates in the development and maintenance of improvement processes; actively participates in self- and team audits and resulting process improvements.
Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities.
? Demonstrates confidentiality in execution of all responsibilities.
? Performs other duties as required.
EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS:
? Associates degree High school diploma/GED
? Minimum 8 years of relevant work experience.
Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.
Excellent verbal and written communication skills
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