Randstad Executive Assistant in New York, New York
location:New York, NY
salary:$40 - $45 per hour
date posted:Tuesday, January 8, 2019
job type:Temp to Perm
Client: Medidata Solutions (www.mdsol.com)
Job Title: Executive Assistant to C Level Executive
Job Location: Lower Manhattan,New York City
Job Type: Temp to perm
Contract Duration: 6 months
The client is a leader in the digital transformation of life sciences, with the world's most used platform for clinical development, commercial, and real-world data. Powered by artificial intelligence and delivered by the #1 ranked industry experts, the Intelligent Platform for Life Sciences helps pharmaceutical, biotech, medical device companies, and academic researchers accelerate value, minimize risk and optimize outcomes. The company serves more than 1,000 customers and partners worldwide and empowers more than 100,000 certified users everyday to create hope for millions of patients.
Our Client is looking for a skilled Admin Professional who will be responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive. This individual will have customary responsibilities such as managing correspondence which is often of a confidential nature, preparing research, screening incoming phone calls and mail, communication on behalf of the Executive, and acting as the "gatekeeper;" as well as handling more complicated special projects such as coordination of complex meetings. In keeping with these duties, this individual will be required to develop an acute understanding of the Executives? work style and requirements, and to utilize this understanding to decide which scheduled events, meetings, and requests are most appropriate for allocation of the Executive's time. This individual will be expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment. In summary, this individual is expected to conform to the highest standards of performance, dependability, and professionalism.
Working hours: 9:00 AM - 6:00 PM
-Provide routine assistance to the Executives which includes, but is not limited to: Executive correspondence, electronic filing, creating and updating Contacts, and other logistical support needs of the Executives
Create and maintain an inventory of critical path projects and high-priority business development activities
-Maintain calendar for the Executive using electronic calendaring system
-Regularly organize meetings, appointments, conferences, and calls with both internal and external business partners
-Coordinate complex meetings, assist in the design and preparation of presentations and other
-Maintain contact with Executives via company-issued mobile device
-Arrange travel, prepare itineraries including air and ground transportation, hotel reservations, out of town dining, and car rentals
-Prepare Executive expense reports and process Executive charge card reconciliation
-Create and maintain spreadsheet files.
Minimum of 5 years' experience as an Executive Assistant, Assistant to a C-level Executive, or Office Manager.
Preferable from IT, Retail & large organisations
Interested candidates please email resumes to: email@example.com
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