Randstad Executive Assistant to Managing Director in Newport Beach, California

Executive Assistant to Managing Director

job details:

  • location:Newport Beach, CA

  • salary:$33 - $38 per hour

  • date posted:Thursday, December 27, 2018

  • experience:Executive

  • job type:Permanent

  • reference:S_716830

  • questions:tim.sargious@randstadusa.com949-727-3205

job description

Executive Assistant to Managing Director

Manage complex schedules and calendars.

Schedule travel arrangements - domestic and limited international.

Organize and submit expense reports.

Heavy client contact - screen phone calls and respond timely to e-mails.

Well versed in the creation and editing of presentations.

Help lead marketing and branding initiatives.

Plan and coordinate events for external clients.

Schedule conference calls.

Keep contact information in Outlook updated.

Organize and coordinate various speaking engagements, company events, and industry functions.

Type correspondence/memos, proofread documents, assemble reports.

Assist Research department with gathering data and preparing presentations.

Be highly proficient in company internal database.

Must be able to work overtime on short notice.

Other duties assigned.

Responsibilities:

2 years minimum in an Executive Assistant role preferably for C-level Executive or equivalent.

Strong communication skills written and verbal with excellent spelling and organizational skills.

Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment.

Ability to be an independent worker with a team player attitude.

Ability to work to meet tight deadlines is critical.

Previous related experience in the financial or real estate services industries a plus.

Marketing and event planning experience is a significant plus.

Must be a self-starter and work without day to day supervision

Working hours: 8:00 AM - 5:00 PM

Skills:

Intermediate working knowledge of Outlook, Word, Excel, and PowerPoint (Office 2010 version).

Salesforce experience preferred.

Education:

High School

Experience:

Executive

Qualifications:

Office ? work with computers, copiers, and scanners.

Bachelor's Degree a plus.

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.