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Randstad Project Manager / Meeting Planner in San Francisco, California

Project Manager / Meeting Planner

job details:

  • location:San Francisco, CA

  • salary:$45,000 - $50,000 per year

  • date posted:Wednesday, May 22, 2019

  • experience:Experienced

  • job type:Permanent

  • industry:Administrative and Support Services

  • reference:S_763265

  • questions:william.shuford@randstadusa.com415-397-1305

job description

Project Manager / Meeting Planner

Nonprofit organization seeks a Project Manager / Meeting Planner to work directly with its Executive Director and President. The ideal candidate will work with a cross-functional team to manage work on Continuing Medical Education programs, including faculty and venue communications, meeting scheduling and follow-through, activity materials, and post meeting evaluations.


  • Act as a liaison, and craft clear communication to expert medical and academic faculty, attendees, vendors, and others

  • Develop task list and timelines to guarantee deadlines are met

  • Produce program materials including publicity, signage, handouts, and miscellaneous forms

  • Meet deadlines for guarantee submissions or payment schedules

  • Work with on-site team to ensure all components are completed

  • Compile post-program reports and archive binders

  • Ensure compliance with current accreditation procedures

  • Perform general administrative work, such as creating and/or updating project documents, and creating and maintaining files

  • Schedule conference calls and meetings; writing and distributing meeting minutes and conference call summaries

  • Post program: review billing for accuracy, post program review, and appropriate reports

  • Assist the Executive Director with special projects duties as requested

Working hours: 8:30 AM - 5:30 PM


  • High level of professional accountability in a mission-driven environment

  • Collaborative work style with an in-house team and independent contractors during regular office hours within 40-hour work week

  • Ability to take direction and work positively as both a team member and independently

  • Adaptability to established procedures that support successful teamwork

  • Ability to organize and prioritize tasks, follow directions, coordinate assignments concurrently and track a large number of details

  • Effective communication skills, both written and verbal

  • Strong customer service skills






  • 4-year college degree preferred (background in event planning and/or the sciences is helpful but not required)

  • Knowledge in Microsoft Office programs (Word, Excel, PowerPoint, and Access) and Mac-based software (InDesign, Photoshop, Illustrator, etc.)

This is a full-time, permanent placement position with an ASAP start date. Interviews are being scheduled this week. Please apply online and email your resume to William Shuford at william.shuford@randstadusa.com to begin consideration.

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.