Randstad Executive Coordinator in San Jose, California

Executive Coordinator (Long-term Contract with Cisco)

Cisco’s VP+ Search COE is responsible for developing global strategies to hire exceptionally talented senior leaders. This includes providing Hiring Managers and candidates with high-touch and compelling experiences during the recruitment and hiring process. We're focused on building a scalable operation while working collaboratively and cross-functionally with key leaders across the company to develop creative and innovative solutions that support and sustain Cisco's growth.

Reporting to the Sr Mgr VP+ Search, the VP+ Search Coordinator is responsible for the administration of employment processes in accordance with Cisco's hiring guidelines and policies. S/he will provide support to the VP+ Search function in various, internal/external-facing aspects of employment from coordinating/scheduling all phases of interviews through the offer process and on-boarding. In this role s/he will interface w/the VP+ Recruiters, Hiring Managers, HR Partners and potential VP+ candidates/applicants. The VP+ Search Coordinator will contribute to the overall success of the VP+ Search function by providing a high level of customer service and quality throughout the Recruiting Process.


• Interview scheduling (internal and external candidates)

• Candidate Tracking (applications and feedback links) within Cisco’s Applicant Tracking System (Avature)

• Scheduling and arranging candidate travel

• Escort VP+ candidates as needed during on-campus interviews, arrange escorts for remote campus interviews

• Ensure candidate tracking is compliant and accurate within Cisco’s Applicant Tracking System (Avature) to facilitate timely hires

• Act as a point of compliance check for interview feedback prior to offer submission to ensure a quick offer turnaround

• Initiate background checks for external candidates

• Forward background check results to appropriate recruiter and notify candidate of completion

• Create offer letters and set necessary approval paths

• Act as an “advocate” and point of contact for candidates once offer is accepted

• Collect and review signed offer documents

• Perform Board activity in Avature

• Send out New Hire Welcome Kits to external new hires

• Build cohesive relationships with E2E Staffing organizations to ensure all new hire activities are accurately completed and issues are identified and resolved at the earliest possible opportunity

• Track new hire data entry

• Liaise with hiring managers to ensure they are preparing for new hire day one start – i.e.:

o Laptops ordered

o Work space assigned

o Phone ordered

o Mgr assigned point person for new hire first day

Experience/Skills Required:

• Must be detail oriented, possess exceptional organizational and follow through skills, have the ability to multi-task, and manage the demands of simultaneous processes while still operating with a sense of urgency and thoroughness

• Must be capable of managing multiple work priorities effectively, in order to meet tight deadlines is a must

• Must have previous experience working in an administrative or coordination capacity within an HR/Recruitment environment, interfacing mostly at the VP+ level

• Since this role handles very sensitive candidates and information, the ability to maintain a high level of confidentiality is imperative

• Must have the ability to work as part of a team, and provide flexible and efficient service

• Expertise with MS-Outlook and appointment scheduling required

• A high attention to detail is of utmost importance

• Must exude executive presence, confidence and knowledge of Cisco

• Proven experience providing interview scheduling support in a fast-paced environment is required

• Must have strong verbal/written communication, as well as, computer skills

• Deep knowledge and understanding of the VP+ recruitment process is required

• Significant experience w/Cisco’s internal VP+ senior leadership and their administrative support is also required