Randstad Administrative Assistant Intermediate level in San Rafael, California

Administrative Assistant Intermediate level

job details:

  • location:San Rafael, CA

  • salary:$25 - $30 per hour

  • date posted:Wednesday, November 28, 2018

  • experience:Experienced

  • job type:Temp to Perm

  • industry:Professional, Scientific, and Technical Services

  • reference:S_708756

  • questions:drew.barry@randstadusa.com707-575-0203

job description

Administrative Assistant Intermediate level

Duties: Under limited supervision, assists with the maintenance and filing of records (documents, binders, electronic media, etc.) from Development Sciences


Verifies document receipt

Reviews files at a high level for identification and consistency, (i.e.; number of pages and transmittal form accuracy)

Files, sorts, separates, photocopies, prints, scans, indexes, distributes labels and files a variety of clinical study records and documents.

May enter new and updated records information accurately in a variety of records management databases, such as the Vault eTMF, Clinical Document Management Database, Access and LiveLink (via scan / index software).

Performs searches and produces routine reports (e.g. Study Site Listing from database, BI reports from Livelink, etc.).

Prepares inventory, shipment and retrievals of records to/from offsite storage.

Works with third party offsite storage facilities, in accordance with the DevSci Records Management (DSRM) SOP.

Acquires a basic understanding of Records Management database programs (i.e.; Access databases or other) and assists in the support of these database programs.

Fulfills requests for retrieval, reproduction, and re-filing of records or their electronic images (e.g. pdf) and other related records management requests.

Communicates resource needs to manager to ensure DevSci Records Management is appropriately staffed and equipped for customer support as filing needs fluctuate.

Works according to and assists others in following DSRM department priorities.

Working hours: 8:00 AM - 5:00 PM


Experience working with regulated files or in a records management environment is preferred

Strong organizational skills

Ability to identify and respond to problems

Strong time management skills






Able to identify Records Management related issues and take appropriate action

Basic understanding of records management requirements in Drug Development

Strong communication skills

Ability to work well with others (strong interpersonal skills)

Has an understanding of the clinical study phases involved in Drug Development and the corresponding records requirements.

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.